What the Submissions Coordinator Would Like You to Know

Querying can be a tricky and time-consuming process which can understandably become a bit frustrating with each agency having a different policy on how to submit. As the Submissions Coordinator for the agency inbox, I read every single query letter that is submitted to Holloway Literary. Here are a few tips that I would recommend to make your submission stand out.

Always Research an Agency’s Submission Guidelines

16446563124_940532453f_oIf you’re like me, the first thing you’ll probably think of is that “guidelines” are just guidelines, not rules. This isn’t quite the case with submission guidelines though. These guidelines really should be treated as rules. If you’ve submitted to us and hadn’t quite followed our guidelines, you’ve probably heard from me. Now, it’s not a bad thing to hear from me. Interacting with authors is great, but it can be very time consuming. For that reason, many agencies won’t respond back and will use the guidelines as way to weed out some submissions. While this may seem harsh, agents are looking for more than just a great manuscript; they are also looking for writers they can work well with and can pay attention to instructions.

Our submission guidelines can be found on our website under each agent’s name. When submitting to us, please have the agent’s name, the manuscript title, and the genre in the email’s subject line and copy and paste the query and the first 15 pages of your manuscript into the body of the email.

Know What the Agent Is Looking For

This tip goes hand in hand with the one above. Research the agent prior to submitting. Your time is valuable! Don’t waste your time by submitting to an agent who doesn’t represent your genre of work. If you are querying a screenplay, make sure to submit to an agent who represents screenplays. You can find links below to what our agents are looking for in a manuscript.


Word Count

Always list your manuscript’s word count in your query, but also please know the Untitledstandard word count for the genre that you are writing in prior to submitting. For Holloway Literary, If the word count is too far over or under, you will be notified and asked to resubmit only when the standard word count is met. If you receive this notification, don’t take it personally. It’s nothing against you as a writer, it’s just what publishing houses are accepting at this time. While there are classics out there with significantly lower word counts, often times they were published over thirty years ago when the publishing environment was different from what it is today. Of course, there are more recent examples of published works that have very high word counts, but it is always recommended that debut novelist stick as close to the standard word count as possible. I’ll list below a few of the word count ranges for the genres we receive most often.

  • Literary: 70,000-100,000
  • Women’s: 80,000-100,000
  • Memoir: 80,000-90,000
  • Thriller, Suspense: 80,000-90,000
  • Science Fiction/Fantasy: 80,000-120,000
  • Romance: 70,000-95,000
  • Young Adult: 50,000-80,000 (Word count can go higher if science fiction or fantasy.)
  • Middle Grade: 25,000-55,000

Query Letter/Proposal

I cannot stress this enough. Always include a query letter or proposal in your submission email. While vast majority have this in their submission, we do receive some that only have the first 15 pages of the manuscript attached. The query portion is vital because it gives us more information about what the manuscript will be about and gives us a feel for who the author is. Always include the word count, a brief synopsis, and a brief author bio including any previous writing experience and/or publications. Also, it’s always a smart idea to include comparable titles!

How to Respond to Rejections or Notifications Regarding Word Count

0b497e7f2db857ab72f3a1dd865f67ff--rejected-quotes-wide-awakeI understand that querying can be frustrating. I’m sure that most of you would prefer writing your next novel instead of querying. I get it. I know that it’s even more challenging to receive rejection letters or to hear that your novel’s word count isn’t where it should be. Unfortunately, rejection plays a large role in the publishing industry, and it happens to all of us, authors and agents alike. It’s important to remember not to lash out with your frustrations though. We’re all human. Even though all communication in regard to submissions is done through email, it doesn’t mean that a robot or computer is reading them on the other side. I see every single email that comes through our submission inbox. If you ever feel as though your frustrations may take control, take a few deep breaths and walk away for a while. Please try to be as polite as possible or just don’t respond back.


Finally, if you have any questions in regard to the status of your submission and the our response time has passed, please always feel free to reach out! I try to get back to all status check emails as quickly as possible.

Amber Mitchell Discusses Her Journey To Becoming A Published Author

Today we’re talking with Amber Mitchell about her journey to publishing her first novel, Garden of Thorns, hitting shelves on March 6, 2017. Amber graduated from the University of South Florida with a BA in Creative Writing. She currently lives in a small town in Florida with her husband Brian and their four cats.

Starting from the very beginning, what inspired you to start writing Garden of Thorns?

Every time I see a movie where there is a big ball room scene and the women are twirling around in their ball gowns, I always thought they looked like flowers. It was one of those things I filed away for a later date.  While I was editing a supernatural novel that I was working on, this voice kept tempting me. It grew so loud that I opened up a different Word.doc and I started writing in Rose’s perspective. Her situation, being trapped where she was, resonated with me so strongly that I had to keep writing to figure out exactly what she was so afraid of. That night I came up with the concept of the Dancing Flowers and the Gardener and never looked back. GARDEN OF THORNS was one of the few books I didn’t plot out completely before I started writing. After I got stuck, I started to plot, but I was surprise at how natural it came to me.
What were some of the edits you made in order to polish your manuscript before submitting to agents?
I went through a lot of rounds to edit GARDEN before I considered it ready. I knew I had something special with the concept and world but I had a lot of problems with the middle half of my book. After getting some feedback from beta readers I was able to refocus the plot and felt the book was much stronger. I also needed to add more world building in. I’d had touches of Delmar’s religion and culture but I needed to amplify it even more before I sent it out.
When you decided to submit your work to agents, how did you narrow down the hugeamber-9491 list of agents to a list of those you wanted to query? How did you keep yourself organized throughout this process?
My saving grace was Querytracker.net. I lived on that website. It’s really useful because you can track which agents you query, the status of your query and on what day the agent responds. I updated it every day and spent hours reading the comments people posted and what other agents had requested and rejected. When I felt I was ready to start querying agents, I looked at what they represented first and foremost. I was not making the mistake of sending out a query to someone that didn’t represent my genre. Since I was writing a YA fantasy, an agent that represented both of those genres became a must for me. I shied away from those that liked YA but weren’t into epic fantasy since I wanted to save myself as much heartache as possible. After that, I looked at which agents were the most active, who they represented and sent out my queries.
Speaking of queries, what tips can you give other writers who are faced with the daunting task of writing their query letter?
Do your research. This is such a big one. And after you’ve done your research, make sure you are personalizing every query you send out there to the best of your ability and following guidelines to the tee. Don’t get disqualified before an agent even lays eyes on your work! The other major thing that I find helpful is to give your query to people that haven’t read your book and ask them if it makes sense with their limited knowledge. That will help you weed out those generic phrases and confusing sentences.
gardenYou were signed by Nikki Terpilowski and have been working with her ever since. What is it like working with an agent? Was there anything that surprised you?
It’s really nice having someone in your corner that will help you navigate the maze of the publishing world so you can focus on the things that matter (like writing). Since this is my first publication, I had so many questions and Nikki has happily answered every single one. She has always been an awesome advocate, giving me great advice, celebrating my victories and also advising me when to take a step back and let things play out naturally. Even now, I have a hard time letting go of control, not because I don’t trust, but because I care so much. However, I’ve learned to breathe easier knowing that Nikki is on top of things.
After your book sold to Entangled Publishing, did you have anything that surprised you about how a publishing house operates?
Working under deadline has been a completely new experience for me. I’m a slower writer (I used to think I was pretty fast but I’ve come to reconsider that opinion) so while I would always set myself deadlines, it was nothing like what was expected of me during the editing phase of publication. Then there was the added pressure of knowing that people are relying on me to get my job done so they can complete theirs. I loved the back and forth of completing edits and then receiving comments from my editor a few weeks later. It made the novel feel alive, always changing, always new.
The other thing I didn’t expect was how many rounds of edits it would need. I was prepared for the developmental and line edits but the multiple rounds of copy edits took me by surprise. I actually found the copy edits to be the hardest because I could no longer move things around and suddenly, I had to justify why I was changing a word or taking one out.
When the edit notes came in, did you have any obstacles that seemed insurmountable? How do you approach editing your story?
The first round of developmental edits were big and I’d be lying if I said that didn’t scare me. When I first opened up the email, it felt like I needed to rewrite most of my book, which was only partially true. After re-reading the email and speaking with my husband, what I began to realize is that I needed to re-think all of the decisions I’d made and really figure out what made sense. I needed to reanalyze character motivation and relationships to figure out what all of my main characters wanted. After I started thinking about motivation and how that affected everything in the world, the rest sort of flowed onto the page naturally. It helped that I got permission not to worry about word count!
What is one “writing tip” you learned from editing Garden of Thorns?
The question that kept coming up in editing was what was keeping Rose and Rayce from their goals. Was it just for plot’s sake or did I create an underlying reason for them to be unable to obtain their goals (and each other) in the beginning of the story? When I approached the story for that angle, scenes that were lacking tension suddenly sparked off the page.
So the biggest trick I’ve learned from editing GARDEN, is to really dig deep and figure out what is keeping your characters from reaching their goals emotionally, physically, spiritually and societally. Points if you can come up with something that does all four! Make them want whatever they want badly, make it impossible and then join in their triumph as they strive, bleed and stretch to reach the unobtainable.  
You mentioned in your earlier interview that you found out how impatient you were during the slow moving process that is publishing. Any advice to writers who find themselves staring at their computer screens?
Is there any advice they would like to share with me?
I kid, I kid. Mostly…
The only thing that has helped me besides very cheap champagne and expensive chocolate is to focus on your next project. I hate this advice because it’s literal torture to follow it, but if you really do unplug yourself from the internet, even 10 minutes at a time to fall in love with something else, it will get easier. Not a lot easier, but enough to function.
It seems that publishers and agents alike are always advising authors to be building their author platform. How did you approach this?
This is something I’m working on even as I’m typing this interview. I started out in the book blogging community so that is proving helpful. It’s also very prudent to test several different social media sites so you can find out which ones are enjoyable for you to use. Personally, I really like Twitter, Facebook and Goodreads so that is what I’ve been focusing on. Try to be active, don’t make every tweet, update or blog post about writing. People want to know the person behind the words.
walt disney world - magic kingdom castle fireworksAny exciting plans to celebrate your book’s publication day?
I’m going to Disney World with my hubby and friends! No, seriously, I am. Which isn’t a super huge deal since I live in Florida but it seems like a good way to celebrate the fruition of a lifelong dream. I might even get that Gaston plushie I’ve been eyeing and if I want to get really crazy, we might even go to meat sweats (we call Brazilian steakhouses by this lovely moniker) for dinner.


For more about Amber and Garden of Thorns check out her website or follow her on Twitter @Amberinblunderl.


Writing a Query Letter: Tips from Our Agents


Have you ever wanted to get inside the agent’s head about what’s really important in the query letter? Nikki and Rachel are sharing the best and worst things to see in a query and tips on how to put your best foot forward with your query letter.

What makes you want to request more from a query?

Nikki: The first thing I look for is a well-written query.  I want to see that the writer has done their research and understand how to write a query. Then common sense elements: are there spelling or grammatical errors,  is this a genre I’m currently looking for, has the author researched the agency and my submissions interests, is the word count in an appropriate range. And then I read for content. Is the story interesting, marketable? Does the writing compel me to read more? Can the writer…write. I am looking for a lot in a query. That’s why it’s so important that an author get it right.

Rachel: If the manuscript is in my wheelhouse (so one of the genres I represent); if the plot seems strong and compelling, without having been overdone; if the story seems marketable and would fill a need in the marketplace; if the sample writing hooks me in right away and has a strong set-up; if the characters seem fun and memorable; and—most importantly—if it’s obvious the author can write.


What makes you want to reject a query?

Nikki: Grammatical errors, misspellings. Verbosity, i.e. I am the next Dan Brown! You will lose out if you don’t read this query! Too long bio. A summary lost in too much additional information I don’t need at the time. References to self-published materials that direct me to horrible reviews of your books. Multiple fonts and colors.  Queries for genres I’ve clearly stated I’m not interested in reading, or material that is too long for the genre. Writers that seem problematic.

Rachel: If I’m confused from the first sentence about the plot or genre; if the author seems like they’d be difficult to work with; if it’s not in my wheelhouse in terms of genre; if I’ve seen very similar queries and nothing about it feels unique or innovative; if the characters don’t seem likable; if I don’t connect with the voice from the sample pages.

What are your top best qualities in a query?

Nikki: A well-written query for the genre or themes in which I’m interested.

Rachel: All of the book’s relevant information is present and easily findable, preferably upfront: the title, genre, word count, etc. The story is actually in the genre the author says it is. The plot seems intriguing, unique and memorable. The characters feel lifelike and sympathetic from the get-go.


How about your top pet peeves in a query?

Nikki: Mentions of self-published material that have bad reviews or did not sell well.

Rachel: Top two are probably that it’s not a genre I expressly represent, and if clearly no market research has been done (i.e., this concept would never sell or it’s been done to death).


Any other advice you want to add?

Nikki: Research the agency, the agents and their interests. Make sure you find the best agent for your work. And then send him or her the best possible query.

Rachel: Do your homework. It’s overwhelming, diving into the online world of agents and how to get published, but compile a spreadsheet of agents you want to query based on their current client list and sales. Targeting your manuscript appropriately is the best thing you can do when first putting your toe into the water of getting published (aka, looking for an agent). Putting in the effort upfront will ultimately help you get to the best agent for your work, and will save you both time in the long run.

If you’re looking to learn more about sending queries to Nikki and Rachel check out our submission guidelines. Want to learn more about query writing, check out our post outlining the basics of a query.


Writing a Query Letter: The Basics


Getting your query letter just right could make the difference between a request and a rejection. It doesn’t matter how fantastic your manuscript is if the agent doesn’t request and read it. With that in mind, it’s no wonder that articles over query letters are littering the internet with their advice and tips. So much so that sometimes it’s hard to figure out which articles to listen to and which to avoid.

These tips, however, won’t make much of a difference if you’re not sure about the outline, the basics, the structure and what you really need in your query.

A query is really just a one page cover letter introducing you and your manuscript. It is made up of three main sections: the hook, the mini synopsis and the biography. Basically, you have to grab the agent’s attention, get them invested in your story and introduce yourself in about 250-300 words.

The Hook: This section of the query is a one sentence tag line for your story. In this one tiny sentence there should be three (or four) elements included: the protagonist and conflict, the stakes, what sets your story apart, and (for some genres) the setting or time period.

The character, conflict and stakes will, hopefully, get the agent interested in your story. Telling what sets your story apart appeals to the part of the agent thinking about potential marketing. The purpose of this power packed sentence is to make the agent pause and want to read more not only of your query but of your manuscript.

 girl-typing-at-laptopThe Summary: Once you’ve tackled your hook, the summary will be easy. For this you have a whole paragraph to expand on your hook and give the agent something to get invested in. Here you’ll want to cover the main plot, stakes, setting and characters. For characters, I wouldn’t recommend talking about more than one or two that are essential to the main plot. One thing to never include? The ending! The ending is only included in the full synopsis, which will be requested by the agent if they would like to see it. To study up on writing a great summary head to your bookshelf, or local bookstore if you want an excuse to go, and read the summary included on either the back of the book or inside the cover.

The Biography: Keep this section short and related to writing. If you have any publishing credits, mention them here and be specific enough so the agent can find them. You might also mention any writing related degrees or membership to any major professional writing organizations. Another great option is to include anything that gives you credibility on the subject matter such as special research. If you spent a year in Paris researching the setting of your story, by all means mention that here! What you don’t want to do is apologize for any lack of writing credentials. Not mentioning and tells the agent you don’t have any without drawing attention specifically to the lack.

 2-fingers-typingThe Conclusion: This part of the query letter is so short it really doesn’t warrant being called a section. Here you’ll want to say “thank you for your consideration.” If your manuscript is under consideration at another agency make sure to mention it here. Letting the agent know that “this is a multiple submission,” while thoughtful, is assumed at this point, so if you’re query letter is getting pretty long, feel free to leave this little tidbit out.

Formatting: Once you have the words down, make sure all your hard work doesn’t go to waste and double check the formatting. 12 point standard font in black. Please no fun colors or fonts. While these look pretty and may express your creative side, they distract from what’s really important, your story. A good rule is if it isn’t professional enough for your resume, don’t put it in your query.

In order to ensure that your query doesn’t fall victim to the wonky email formatting, exclude the paragraph indents and just add a line break between paragraphs. A good fail safe is to test your formatting by sending the query to yourself and a few friends to make sure there aren’t any surprise changes. Plus, while your friends are looking for formatting issues they can check for grammar and spelling as well.

And that’s that! The ever-daunting query letter broken down into easy to understand sections. If you’re looking for more on query writing check out our post with tips from our agents.




A Literary Agent Wants You To Revise And Resubmit… Now What?

So you’ve written The Book. You’ve polished The Book. You’ve emailed The Book to an assortment of wonderful, helpful critique partners and betas. You’ve polished more.

You’ve entered the query trenches.

Then you spend a long few weeks probably watching too many episodes of Downtown Abbey or getting lost in a Law & Order marathon.  You do everything possible to distract yourself from the obvious.  The agent has not responded.  They have neither approved nor rejected your query.  It’s like watching grass grow, is it not?  Or is it more like waiting for a pot of water to boil?  Whatever the case, it is a frustrating situation in which to find yourself.

How long must you wait?  Will it be a few days?  A few weeks or even a few months?  Will it be…forever?  Are you waiting on a response that will simply never come?  When do you stop waiting?  When do you stop hoping?  You can drive yourself mad just thinking and waiting.


And then…

AT LAST! A reply! You see the little email from The Agent on your phone, and you rush to the computer because you’d rather read it on the big screen. You’ve read every interview this agent ever posted, stalked her Twitter for three straight months, and now the moment has finally arrived: An offer or a rejection.

Except it’s neither. You get a very long email with a number of “I loved” and “needs work.” The list of suggested edits goes on forever, and so far, the edits don’t seem too difficult.

Your initial thought:

From: titletocome.tumblr.com

Then you keep reading. You get to the paragraph with a MAJOR revision, one that would completely alter your main character and really the entire book.

So what do you do? Well, you email those critique partners and betas again. You forward the agent’s comments and your own thoughts in giant red font (HOMG WHAT AM I GOING TO DO THIS IS INSANE).


Take a deep breath. Now answer these questions:

  1. Do you see the reason behind the agent’s suggestion and how it would improve the story? If yes, continue.
  2. Do you like the agent and all of their comments? If yes, continue.
  3. Do the critique partners and beta readers agree (at least mostly)? If yes, continue.
  4. Is the edit doable? If yes, continue.
  5. Are you willing to do it? If yes, then you should.

If you answered no to any of these questions:

Question #1: Maybe you see where the agent is coming from, but you don’t think it’s necessary. The whole suggestion came out of left field. The critique partners and betas never mentioned it. Maybe you have an idea how to fix it without this exact suggestion. Emailing the agent with your thoughts isn’t such a bad idea. Show him/her a number of options to correct the problem and ask their professional opinion. If an agent took the time to read your full and write such a long email AND ask to probably read it again, he/she is interested in your manuscript.

Question #2: If you don’t agree with the majority of the agent’s edits and they don’t match what anyone has ever told you, then maybe this isn’t the agent for you. It’s your work, and if you have your own vision for it and the agent does not share it, then you should look for an agent that fits better with you.

Question #3: So your readers disagree. A good idea would be to edit your first chapter based on the agent’s edits and send it to them to see what they think is stronger, your original or the revised. If the majority of them still prefer the original (and you do as well), then maybe this isn’t the agent for you.

Question #4: So the edit doesn’t seem fixable. It would completely alter your story into something unrecognizable to the original, and even then, you’re not positive you can manage to fix that underlying problem. Again, I would consider emailing the agent your ideas for any fixes, and perhaps they will clarify or change their suggestion. It’s worth a shot, especially if you see why the agent suggested the edit.

Question #5: You’ve written and revised this book for months, maybe years. The idea of returning to it without an agent contract literally makes you exhausted and sick to your stomach. The agent wouldn’t make you go through such a tiring process of editing if she wasn’t interested in your project, so if you’re not ready to jump right into revisions, give it some time. It’s okay if you never look at The Book again, but sometimes all it takes is a few good books, a Pinterest inspiration board, and a good few days/weeks of rest to get you excited about a project again.

And of course, no matter what stage in the revision process you are, clap yourself on the back. An agent likes your project enough to read it all again, and The Book will be better for the edits in the end.



Amanda Foody is a former intern with Holloway Literary.